ࡱ> 796g XbjbjVV .r<r<J lllll8\$Zlll^llFK/F,0\ul,\ 2:  HYPERLINK "http://www.nj.gov/opra" \t "_blank"  [Insert Date] [Insert Requestors Name] [Insert Requestors Address] [Insert City, State, Zip] Dear [insert name of requestor], The [insert name of agency] received your Open Public Records Act (OPRA) request on [insert date agency received request]. The official Records Custodian, [insert name of custodian], received your OPRA request on [insert date custodian received request]. As such, the seven (7) business day deadline to respond to your request is [insert deadline date]. This response to your request is being provided to you on the [Xth] business day after the custodians receipt of said request. OPRA allows public agencies to impose special service charges whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied pursuant to this section is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or when fulfilling a request requires an extraordinary expenditure of time and effort. See N.J.S.A. 47:1A-5.c. Special service charges must be based upon the actual direct cost of providing the copy or copies. OPRA mandates that the requestor shall have the opportunity to review and object to the charge prior to it being incurred. See N.J.S.A. 47:1A-5.c. As such, a detailed estimate is provided below: [Identify lowest level employee capable of fulfilling the request, their direct hourly rate (minus fringe benefits), the number of hours anticipated to complete request and the total estimated special service charge]. Kindly respond in writing with your acceptance or rejection of this estimated charge. We will not begin to process this request until we receive your written acceptance. If you reject the estimated charge and you wish to challenge the special service charge, you have a right to challenge the decision. At your option, you may either institute a proceeding in the Superior Court of New Jersey or file a complaint with the Government Records Council (GRC) by completing the Denial of Access Complaint Form. You may contact the GRC by toll-free telephone at 866-850-0511, by mail at P.O. Box 819, Trenton, NJ, 08625, by e-mail at grc@dca.state.nj.us, or at their web site at www.state.nj.us/grc. The GRC can also answer other questions about the law. All questions regarding complaints filed in Superior Court should be directed to the Court Clerk in your County. 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